That’s where this “Insert and Link” command comes in handy. Option #2 - Insert and Link: The drawback with the “Link to File” approach is that if you upload the document onto the web or share it via email, the recipient won’t see any of the pictures as the links have broken.

So if you edit the linked picture, the change is reflected immediately in all the Word document(s) that use that picture. This is very similar to embedding images in an HTML web page.

Option #1 - Link to File: When you link a picture file from a Word document, Microsoft Word creates a virtual connection with that picture without actually embedding it in the document. In the Insert Picture dialog box, click the down arrow next to the Insert button, and then click either “Link to File” or “Insert and Link”. For instance, if there’s a reshuffle in the company, updating every single Word document that contains the older version of the org chart may take lot of effort. This is a common issue in organizations where documents often contain common graphic elements - examples could include a company’s logo or an organization chart.

How to insert images in a Microsoft Word document such that any changes made to the original image are auto-updated in the document(s) where these pictures are embedded.

Microsoft word select multiple pictures